The 10 Most Overlooked Wedding Day Details — & How We, as Coordinators, Save the Day!

You’ve spent months — maybe even years — planning your wedding. You’ve picked the perfect venue, found your dream dress, curated a guest list, and double-checked every RSVP. But even with all that prep, there are always a few things couples don’t think about until the big day arrives. That’s where a seasoned coordinator (hi, it’s us!) becomes your secret weapon.

Here are 10 wedding day details that often slip through the cracks—and how we handle them so you don’t have to:

1. Who’s bringing the marriage license?

You’d be shocked how many times this one is almost forgotten. We check in advance and make sure it’s packed, signed, and in the right hands.

2. Are the personal items labeled and ready?

Signage, guest books, memory table items — these show up in a bin with no labels far too often. We prep clients in advance, so setup is seamless (no guessing where anything goes).

3. Snacks + hydration for the wedding party!

You can’t party on an empty stomach! We always encourage couples to plan for light bites and drinks during getting-ready time, and if they forget, we pivot fast.

4. Who’s pinning the boutonnieres?

Spoiler: it’s not always the florist. We step in with pins and patience — no shaky hands needed from the groom’s best man.

5. The grand entrance plan!

It sounds simple until people forget their order or freeze when it’s time to bust a move. We wrangle your wedding party and run a walkthrough so everything goes off with style (or at least a laugh and a smile).

6. Forgot the gift for your parents?

No problem. We’ve found creative ways to present them later in the evening or set up a sweet private moment. Zero stress, all heart.

7. A timeline no one’s follows...

Most vendors try to stick to it. We make sure they actually do. From speeches to sparkler exits, we keep things moving and on time.

8. Vendor questions you shouldn’t have to answer!

“What time is dinner?” “Where should we park?” “Can we plug into this outlet?”— your vendors should come to us, not you. We’re the go-between so you can soak up every second.

9. Ceremony sound check?

You’d be amazed how many officiants show up with zero clue about the mic situation. We coordinate ahead of time to avoid the dreaded "Can you hear me now?" moment.

10. What to do with everything after the party?

Cards, gifts, leftover cake, florals, signage — where does it all go? We have a plan in place and make sure it ends up with the right person, packed up and stress-free.

The Bottom Line:

Even the most Type-A couple can’t predict every moving piece. That’s why day-of coordination isn’t a luxury — it’s a necessity. You focus on marrying your person. We’ll handle everything else.

Want us in your corner for your big day? Reach out via our website or DM us on FB/IG —we’d love to help you make it smooth, joyful, and yours.